Event Planning Coordinator

Marcus Evans, founded in 1983, is a global business intelligence and event company, with 49 offices in 20+ countries. Our client base is comprised of C‑level executives from 98% of existing Fortune 1000 companies, and we are world leaders across industries including healthcare, legal, pharmaceutical, investments, energy, packaging, and more. Headquartered in the UK, Marcus Evans is rated among the top 20 UK companies for work/life balance.

 The Role We are looking for a highly organized, enthusiastic, and dedicated professional to join our team as an Event Planning Coordinator – AV & Event Production. This is a role heavily focused on the audio‑visual and technical delivery of large‑scale summits and conferences, supporting the planning, coordination, and execution of AV, staging, lighting, signage, and videography across our global event portfolio.

You will assist a senior team of AV and Event Production professionals and play a key role in ensuring the smooth technical operation of our summits, from pre‑event planning and logistics through to on‑site execution readiness.

This role reports to the Technical Director of Event Production, based in Cyprus, and is an in‑person position at our Nicosia office.

Key Responsibilities

• Providing day‑to‑day support to a senior team of AV and Event Production professionals based in the Cyprus office.

• Supporting the technical planning of conferences with a strong focus on audio, video, staging, lighting, signage, and recording requirements.

• Coordinating the storage, preparation, and international freight of event production kits (AV, staging, signage, lighting, and related equipment).

• Assisting in the recruitment, onboarding, and coordination of freelance AV technicians.

• Managing schedules and availability of freelance AV technicians supporting the in‑house production team.

• Coordinating travel and accommodation for the Event Production and technical teams.

• Maintaining accurate inventory records for all global AV and event production kits.

• Assisting with sourcing new AV equipment and production materials as directed, including obtaining and comparing multiple supplier offers.

• Building and maintaining strong working relationships with third‑party AV suppliers, production vendors, and technical partners.

• Supporting negotiations to ensure competitive pricing, technical suitability, and timely delivery.

• Maintaining cost tracking, reports, and documentation for all Event Production and AV departmental expenses.

Qualifications

• EU passport holder / eligible to work in Cyprus.

• Bachelor’s degree or higher is a strong advantage.

• Ability to work 9:30–18:00, with flexibility required on occasion to support US‑region events.

• Professional‑level English, written and verbal.

• Strong communication and interpersonal skills.

• Minimum 2 years’ experience in a corporate administrative, coordination, or support role.

• Experience working with AV teams, event production, or liaising with third‑party technical contractors is a strong advantage.

• Experience sourcing products, services, or technical equipment is considered an advantage.

• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Proven ability to collaborate effectively within a diverse, international team.

• Ability to remain calm, proactive, and solutions‑focused under pressure, particularly around live events.

• Excellent organizational, multitasking, and time‑management skills.

• Friendly, confident, professional, and engaging personality.

Compensation & Benefits

• Be part of a dynamic, experienced, and international Event Production team.

• Gain hands‑on exposure to the technical delivery of global conferences and summits.

• Opportunity to develop strong expertise in AV, event production logistics, and technical coordination.

• 21 days of annual leave, including office closure between Christmas and New Year’s Day.

• Prime office location in the heart of Nicosia.

• Fun team culture with regular social activities.

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

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