Office Administrator

Marcus Evans, founded in 1983, is a global business intelligence and event marketing company, with 49 offices in 20+ countries. Headquartered in the UK, we are rated among the top 20 UK companies for work/life balance. 

Working across all industry sectors, our Summits, Conferences, and Online Events brands deliver innovative high-level content, networking, and one-to-one meeting platforms that bring together key decision-makers on a truly global scale. Our client base is comprised of C-level executives from 98% of Fortune 1000 companies and includes global leaders across industries such as manufacturing, marketing, IT, HR, healthcare, and legal services. 

We are seeking a proactive, organized, and service-oriented professional to join our team as an Office Administrator. This role is responsible for ensuring the smooth day-to-day functioning of the Hyderabad office, maintaining a professional and efficient workplace environment, and providing administrative support across departments.

The Office Administrator plays a critical role in business continuity by managing office operations, vendor coordination, documentation, and employee administrative processes. You will work closely with the Managing Director Global Talent Acquisition & Development. 

This is an in-person role based in our Hyderabad office.

Key Responsibilities 

• Assist Managing Director with calendar management, meeting scheduling, and administrative tasks.

• Coordinate internal meetings and prepare meeting rooms and materials as required.

• Support travel bookings and logistical arrangements when necessary.

• Maintain inventory of office supplies and IT equipment.

• Coordinate procurement of supplies and services.

• Manage purchase orders, invoice processing, and vendor payments in coordination with Finance.

• Track and monitor office-related expenses and budgets.

• Maintain accurate employee records and documentation.

• Manage daily attendance and leave records.

• Manage office mail, courier services, and internal communications.

• Ensure health, safety, and workplace compliance standards are maintained.

• Support onboarding processes for new employees (documentation, workspace readiness, orientation logistics).

• Assist with performance management documentation and related administrative tasks.

• Ensure the office environment is well-organized, efficient, professional, and welcoming.

• Act as the primary point of contact for all office-related requirements.

• Oversee facility management, housekeeping, maintenance, and vendor coordination.

• Provide cross-functional administrative support as required.

• Support internal engagement activities and office initiatives.

• Ensure smooth communication between departments and external vendors.

Qualifications 

• Bachelor’s degree in business administration or a related field (preferred).

• 0-2 years of experience in a coordination, administrative, or L&D support role. Experience in office administration is a strong asset. 

• Proficiency in using Learning Management Systems, Microsoft Office Applications and Google Suite. 

• Excellent organizational and time management skills. 

• Strong written and verbal communication abilities. 

• High attention to detail and accuracy. 

• Collaborative and interpersonal skills. 

• A proactive, service-oriented mindset with the ability to manage multiple tasks. 

• Friendly, helpful, confident, and engaging personality. 

Compensation & Benefits 

• Competitive Salary: A compensation package that reflects your expertise and experience. 

• Incredible Office Culture: Join a workplace that feels like family, where support and camaraderie are part of our DNA. 

• Continuous Learning: Access both internal and external training opportunities to enhance your skills and stay ahead in your career. 

• Global Collaboration: Work with diverse teams across multiple locations, broadening your professional horizon. 

• Engaging Office Activities: Participate in dedicated office engagement initiatives that foster a vibrant and dynamic work environment. 

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need. 

#LI-Onsite